All groups must have a confirmed reservation with the program to attend planned events. To make a reservation, complete and submit the CCU Reservation Request Form by email, fax, or mail to the CCU Coordinator.
Shaun-Teka Joyner, CCU Coordinator
Phone: (310) 206-3357
Fax: (310) 206-1206
Email: sjoyner@saonet.ucla.edu
Submission of a reservation request form does not guarantee your visit until you receive a confirmation letter from CCU. Please allow five (5) business days from the date of your request to receive your confirmation. Space is limited. Appointments should be made at least three weeks in advance. Groups without a reservation will not be allowed to participate.
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GROUP ARRIVAL AND DEPARTURE
Plan to arrive at UCLA at least 30 minutes prior to your scheduled event in order to:
- Park
- Register
- Organize students into groups, and
- Greet your guides
Groups will receive arrival location in their CCU confirmation letter. We recommend that you allow 15–20 minutes after your tour if you plan to visit the Bruin Store.
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GROUP TRANSPORTATION AND PARKING
Unless otherwise agreed, groups are responsible for their own transportation to and from the event. Disabled or special needs parking must be arranged in advance. All parking arrangement must be made with the CCU Coordinator at least seven (7) business days prior to the event date. While admission is free, there is a fee for parking.
Buses Free
Vans $8.00 per vehicle
Cars $8.00 per vehicle
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BUSES – LOADING AND UNLOADING
Bus loading and unloading information will be provided in your CCU Confirmation Letter.
Please contact CCU Coordinator in advance to make parking arrangements for buses.
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LATE ARRIVAL POLICY
Groups arriving more than 30 minutes after the scheduled start of their event will not be guaranteed their fully scheduled program. Please allow enough time for traffic or delays.
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RESCHEDULING
To change or reschedule a visit, please contact the CCU Coordinator by phone or email at least one (1) week in advance. Rescheduling is done as space and time permits.
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CANCELLATION POLICY
To cancel a visit, please contact the CCU Coordinator by phone or email at least one (1) week in advance.
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LUNCH OPTIONS
Unless otherwise agreed, lunch is not provided by CCU. Groups must make their own arrangement for lunch. The following options are available on UCLA’s Campus:
BOX LUNCHES FOR GROUPS
Groups can arrange for box lunches through the ASUCLA catering office at:
Phone: 310-206-0735
Fax: 310-206-3057
E-mail: catering@asucla.ucla.edu
http://www.asucla.ucla.edu/catering/index.asp
LUNCH AND PICNIC AREA
UCLA Restaurants operate locations throughout campus. UCLA offers a wide range of cuisine and refreshing treats. Picnic tables are available at UCLA on a first-come, first-served basis. Location of restaurants or picnic area closest to your group will be provided in your CCU Confirmation Letter.
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DIRECTIONS
UCLA's main campus is bounded by Sunset Blvd. on the north and Le Conte Ave. on the south; the east border is Hilgard Ave. and the west border is Gayley Ave.
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CHAPERONE REQUIREMENTS
Chaperone requirements exist to maintain a safe environment and ensure a quality experience for your students and others. Chaperones may include teachers, school staff or adult family members accompanying the students on their visit.
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CHAPERONES PER STUDENT
Guided visits: One teacher or chaperone per 15-20 students
Groups must remain together with their teachers and chaperones unless otherwise indicated by CCU Staff. Chaperones must accompany groups while visiting the Bruin Store. Staff reserves the right to discontinue an event and/or remove individuals if the safety of others is in question.
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WHAT TO EXPECT ON FOR YOUR PROGRAM
Events emphasize interactive and engaging discussions with your group. While the following arrangements are not required for visits, they can improve the experience immensely!
MAY WE RECOMMEND…
The event experience can be improved if guides can address your students by their names. Give name tags to each student on the tour, or have students make their own.
Reviewing basic information about college and UCLA with your students can enhance the student’s interactions with our programs.
Have students prepare a list of questions they would like answered about college or UCLA prior to your visit.
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ADDITIONAL GUIDELINES FOR CCU PROGRAM
In order to prepare for your visit, we ask that groups return the following information to the CCU Coordinator:
Check List
Please ensure the following items are included with your request:
CCU Program Request Forum
School Demographic Information Sheet
Permission to Videotape, Photograph, Audio-Record
GROUP VISIT HOURS
Saturday 9a.m. –12p.m. and 2p.m- 4p.m
Sunday 2p.m- 4p.m
Tuesday Varies
Thursday Varies
The hours listed on the website are not always accurate. Some programs start/end earlier/later.
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Additional Links
THANK YOU
Thank you for visiting UCLA and making the effort to bring your students to our campus. The staff t is here to assist you in making your visit an enjoyable one. Please feel free to call on us if we can be of help.
Have a wonderful visit! |
